We’re recruiting – come and join our amazing team as a Finance Officer
Reporting to: Chief Executive Officer
Place of work: Tenterden Social Hub (the Hub), Tenterden TN30 6AT
Hours: 28 hours per week, worked over 4 days, 9am – 4.30pm
Job Purpose & Role
The Finance Officer is responsible for supporting the maintenance of financial and administrative services, working closely with the CEO and Treasurer to meet legislative requirements. To support the operations of Tenterden Social Hub and work with our external Accountant and other supportive team members within our Admin Office.
These duties include but are not limited to Sage Accounts functions, assisting with payroll and employee records. The Finance Officer will ensure that effective methods are put in place ensuring that all employees and company processes run to maximum efficiency and to cover the finance department’s duties when required and adhere to organisational Finance Policies.
Duties
- Process daily post and assist in the management of the Finance email account.
- Raising invoices for monthly support services for TSH.
- Regular posting of purchase and sales ledger entries to Sage 50 Accounts including managing incoming queries.
- To be responsible for the administration of the monthly payroll, inland revenue/pensions with the office administrator.
- Maintain the fixed asset register.
- Month and year end procedures/reporting and including management accounts.
- Petty Cash Payments including reconciliation.
- Raise payments (HSBC).
- Regular banking of cash, cheques, donations etc.
- Raising invoices for monthly support services for TSH.
- Control of grant funding projects and payments (with CEO).
- Allocation of payments within cashbook.
- Credit control and chasing debtors.
- Establish, maintain and reconcile supplier statements and customer accounts.
- Raising Purchase orders.
- Process supplier and customer delivery notes and invoices ensuring goods received prior to payment.
- Coding of supplier invoices and obtaining the necessary approvals.
- Prepare monthly journal summaries – including occasional ad hoc journals when adjustments to accounts are required.
- Manage and administer the service user Direct Debit process.
- Respond and deal with telephone and email enquiries relevant to the Finance Department including taking service user payments.
- Maintain financial files and spreadsheet records where required.
- Manage the filing, storage, archiving and security of documents meeting all Data Protection requirements and responsibilities.
Knowledge & Qualifications
The Finance Officer must be knowledgeable in the following areas:
- Proven experience of working in a Finance Office.
- Proven expertise with accounts systems, Sage 50 Accounts and Sage Payroll.
- Efficient office administration.
- Charities Commission and Companies House requirements – desirable.
- Highly proficient computer skills including in-depth knowledge of Excel and major Microsoft programs.
- Ideally AAT Level 2 (minimum), GCSE English and Mathematics or equivalent.
- Good editing, data collection, record keeping with extensive analysis skillset.
Skills & Experience
- Excellent communication skills, both written and verbal.
- Good editing, data collection, record keeping and analysis skills.
- Experience of working with staff at all management levels.
- Ability to organise and undertake administration and record keeping within a regulatory framework.
Personal Attributes
The individual must maintain strict confidentiality in all aspects of performing the duties of the Finance Officer, to include absolute discretion concerning information shared with peers and colleagues. The Finance Officer must be able to demonstrate the following attributes:
- Proactive and supportive in a team environment, whilst able to take initiative within the remit of the post.
- Be a good team player.
- Adaptable with a helpful and approachable manner.
- Person of integrity, honest and trustworthy.
- Able to maintain confidentiality and understand the relevance of this position.
- Able to remain impartial and be sympathetic to the needs of others.
Benefits
- Company Pension
- Discounted Food
- Free Parking
- Sick Pay
Salary: £21,000 – £23,000 per annum depending on experience
Right to Work
TSH cannot employ a person who does not have permission to live and work in the UK as stated by current British and European Law. Immigration guidance information is available upon request for further information.
Disclosure & Barring Service
This will be required as part of the Charity’s staff recruitment process. Further information about the Disclosure & Barring Service is available from the Disclosure & Barring Service website https://www.gov.uk/government/organisations/disclosure-and-barring-service. Under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1075, applicants for trading or older person support posts are among those who are not entitled to withhold information about any previous criminal conviction.
View or Download the Job Description: Finance Officer Job Description
HOW TO APPLY
Please send a CV and covering letter to suzanne.hutchings@tsh.org.uk or call 01580 762882.
Application deadline: 06/05/2025 – although we reserve the right to close the advert, should a suitable candidate be found before the closing date.
